Document Management for Law Firms
You lawyers and attorneys have always believed that you have to live with piles of paper and that you could never be rescued from such a life. You believed that the piles of paper are simply a part of your office life. It doesn’t have to be that way.
We have a solution for you! OrganizedDocs! OrganizedDocs is online document management system adjusted for lawyers and attorneys.
Scan all your subjects, your new legal regulations, legal interpretations, court practices, schedules, and all other information linked to your subject. Keep them all in one place. Don’t let searching for some subject or just an information from it be a problem. It can all be solved easily, quickly and simply.
All documents that are being kept in OrganizedDocs are protected and no one except you can have access.
Besides all of the mentioned qualities, you can also save a lot of time if you choose to use OrganizedDocs. You can access your office anytime, anywhere. There is no need to run into your office every time you forget some document. You can open them through your laptop or your mobile phone. All you really need is Internet access.
Be different from everyone else, start a new trend in business and make others follow.
Leave the document management to us. You just worry about your clients.
You can find more information on this topic on the following link: Document management for law firms.
Digital signature
Electronic signature – you office is where you are!
In the era of modern technology achievements, online document management solution OrganizedDocs presents only a logical desire and attempt to make your business and your existence easier. In that sense, we have decided to take even one step further.
We present to you a new functionality in OrganizedDocs! Electronic signature.
It will enable you to sign your documents from wherever you are, just as long as you have Internet access. All you really need are: card reader, electronic signature card, computer, Internet , and, of course, OrganizedDocs. Certification facilities that can provide you with your electronic signature card can be found all over the world. Each country have more than few CA organizations.
In software solution OrganizedDocs, it is possible to electronically sign .PDF files. It means that, for this kind of files, an icon for electronic signature will appear in the Actions drop down menu.
By clicking on the icon, a new window will appear which will demand running java environment that is necessary for realization of the signature.
In the window that opens up, you can choose which certificate you want to use for signing the document. This means that there can be more certificates installed in one computer, each used for a different person.
After you choose your certificate, click on “Sign the document”. The system will ask for your pin, which will eliminate the possibility of someone else using your electronic signature.
Electronic signing will be finished in no time. From that moment on, the document won’t be able to undergo any change – it could still be signed, but could no longer, under any circumstances, be changed. In that way you protect the person who signed the document first – in the sense of disabling anyone else to change what was signed and to abuse the initial signature.
It’s fast. It’s easy. It’s efficient. It’s safe. Anytime, anywhere.
Transform to PDF
Dear users and potential users,
it’s high time to cheer you up with another innovation in our online document management system – OrganizedDocs. We have implemented a possibility of transforming certain types of documents into PDF format.
You are now able to transform all of your contracts, offers, reports, etc. into PDF format by a single click of your computer mouse and then send them to your clients.
You can also set a rule in some of your folders so that each document you later add to it is automatically transformed into PDF format. This option can be very useful if you are importing more documents from your computer or if you want to save important e-mails from your clients.
During the transformation, a new document will appear. It will have the same name, but it will be in PDF format, and at the same time, the original document will be saved. Transformed documents automatically support version control.
Check this short video to see how easy it is: transform document to pdf.
Multiselection implemented
Having spent a month on improving OrganizedDocs service, it is our honor to inform you we have implemented one very useful option.
From now on you can copy and move more files and folders at once! We have implemented multi-selection, or the possibility for users to select more files and folders at once and to execute actions on them.
By using this option you can easily reorganize your documents. Selected documents can be exported to ZIP archive for further handling. This feature does not exist in original Alfresco instance and we think this will make document management much easier.
OrganizedDocs multiselection
Import Documents – Easier and Faster!
To import your documents into OrganizedDocs, so far you were required to zip up your files and folders and to import that zip archive.
Well, to be honest, that wasn’t really the easiest way to import your documents. That being said, we have completely changed the Import feature. Now it’s easy and fast!
OrganizedDocs toolbar
Now you can import your documents into OrganizedDocs with just few simple steps. You can import files and entire folder structure with sub folders and its files within a seconds!
First, navigate to the folder you want to import document to and then click on the Import icon in the toolbar. New pop up window will open.
OrganizedDocs import pop up
There you can browse your files and folders by clicking on the browse button, OR you can just drag and drop files and folders into pop up! Once you select your files and folders, just click on the Upload button and sit back and relax while your documents are being imported into OrganizedDocs.
Once the upload is completed, just click on the folder you imported your documents and you will see them all there.
Fast. Simple. Efficient. Check by your self!
If you think we could make this process even better, please don’t hesitate, let us know your ideas and we will see what we can do to help you.
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